How to Compare HVAC Quotes (Apples to Apples)

You've requested quotes from three contractors. One quote is $12,000, another is $18,000, and the third is $24,000. Which one is the best deal?

The answer: You can't tell yet. Until you understand what's actually included in each quote, you're not comparing apples to apples.

Common Line Items in HVAC Quotes

1. Equipment

• Brand and model number - Is it Carrier Infinity, Lennox, or a budget brand?
• Efficiency rating - 95% AFUE furnace vs 80%? SEER² 16 vs 20+?
• Features - Single-stage, two-stage, or variable-speed?
• Warranty coverage - 5 years vs 10 years parts warranty?

2. Labor & Installation

• Removal and disposal of old equipment
• Installation labor hours (can vary 2-4x based on complexity)
• Startup and testing
• Commissioning and calibration

3. Materials & Add-Ons

• Refrigerant lines - Are they being replaced or reused?
• Thermostat - Basic programmable vs smart WiFi?
• Condensate drain pump if needed
• Air filter - Standard vs MERV 11/13?
• Ductwork modifications or repairs
• Electrical upgrades - Circuit breaker, disconnect, wiring

4. Permits & Fees

• Building permits (required in most Bay Area cities)
• Inspection fees
• HOA approval if applicable

5. Extras That Matter

• Extended warranties
• Maintenance plan for first year
• Rebate assistance - Will they handle paperwork?
• Financing options

How to Compare: Real Example

Quote A: $12,000

• 80% AFUE single-stage furnace
• 14 SEER² single-stage AC
• Basic installation, no thermostat upgrade
• Reusing existing refrigerant lines
• No permit included
• 5-year parts warranty

Quote B: $18,000

• 96% AFUE two-stage furnace
• 16 SEER² two-stage AC
• Complete installation with WiFi thermostat
• New refrigerant lines
• Permits and inspections included
• Rebate assistance provided
• 10-year parts warranty

Quote C: $24,000

• 98% AFUE variable-speed furnace
• 20 SEER² variable-speed heat pump (heating + cooling)
• Premium installation with Nest thermostat
• New refrigerant lines + duct sealing
• All permits and inspections
• Full rebate assistance ($2,000+ savings)
• 10-year parts + 2 years labor warranty
• 2 years maintenance included

Red Flags to Watch For

🚩 "Bid is good for equipment only, installation extra" 🚩 No specific model numbers listed 🚩 "We'll reuse your existing lines" (when they're 15+ years old) 🚩 No mention of permits or inspections 🚩 Pressure to sign immediately with "today only" pricing 🚩 Significantly lower than other quotes with no clear reason

Questions to Ask Every Contractor

1. What exact model are you installing? (Get the full model number)
2. What's included in installation? (Itemize everything)
3. Who handles the permits? (You or them?)
4. Do you provide rebate assistance? (This can save thousands)
5. What's your warranty coverage? (Parts, labor, workmanship)
6. When can you start? (Realistic timeline)
7. What's your payment schedule? (Never pay 100% upfront)

Making Your Decision

The "best" quote isn't always the cheapest. Consider:

• Total cost of ownership over 15-20 years (efficiency matters!)
• Comfort features (variable-speed = better comfort)
• Warranty protection (longer = better)
• Contractor reputation (check reviews, licenses, certifications)
• Rebate maximization (can offset $2,000-5,000)

Galaxy's Transparent Quoting

At Galaxy Heating & Air Conditioning, our quotes include:

✓ Exact equipment model numbers and specs ✓ Complete installation scope of work ✓ All permits and inspections ✓ Rebate assistance and documentation ✓ Extended warranty options ✓ Transparent pricing with no hidden fees

Ready for a Fair Quote?

Contact us for a comprehensive, itemized quote that shows exactly what you're getting.

Schedule Free Consultation | Call (925) 578-3293